Share and Share Alike: Collaboration for Today’s VA
Presented by Andrea Kalli
Who needs to collaborate?
From simple file sharing, to project or file collaboration, to sharing contacts and calendars, the VA has a lot of options to choose from when they need to work with information from their clients or team members.
Many of these options are free or inexpensive.
All of them should be considered powerful tools to help you do your work more effectively.
Types of collaboration
Syncronization with data using Push/Pull technology :
Types of services / software
Hosted for a small monthly fee
Collaboration Product Categories
Full Collaboration features: files, contacts, calendar, tasks, issues, projects, discussions, pictures, meeting workspaces, document workspaces
File collaboration / file sharing
Project management / Real Estate transaction management
Sync with default Outlook folders
Full Collaboration features
SharePoint Services: server based, hosted options
Zoho Virtual Office: peer-to-peer
CollectiveX: server based
WebOffice.com: formerly Intranets.com recently purchased by WebEx
Microsoft Office Live: hosted by Microsoft
File collaboration / file sharing
Windows Live Messenger – Shared Folders: peer-to-peer
Good old FTP
Project management / Real Estate management
Basecamp: web based
activeCollab: The free version of Basecamp, just not so pretty. Install on your own web server.
Groove: recently purchased by Microsoft and will become part of the Office suite
Real Estate transaction management solutions:
Sync or import with Outlook folders
Exchange Server – hosted options, many with Blackberry/Palm sync services (www.eOutlook.com, www.lanlogic.com, www.frontpages-web-hosting.com)
OfficeCalendar – share Outlook contacts, tasks, and calendar
ShareO – share Outlook contacts, tasks, and calendar
XCConnect – share Outlook contacts, tasks, and calendar
HyperShare for Outlook by HyperOffice
WebOffice.com – formerly Intranets.com recently purchased by WebEx
Google calendar import and share
Yahoo tasks and calendar share and sync – Intellisync
MSN Messenger calendar share and sync – Outlook Connector
Increase collaboration using Exchange Server with Outlook
Share any of your Outlook folders: Inbox, Calendar, Task, Journal, Notes, and Contact.
Open other user’s Inbox, Calendar, Contacts, etc.
Create a public area for centralized contacts or company calendar.
Create a public discussion folder.
Assign a delegate to handle your meeting requests.
Using the Out of Office Assistant
Delegate tasks to someone else and track them.
Automatically set-up and book resources, such as conference rooms.
Group scheduling feature
Deleted items recovery
Side-by-Side calendar viewing options
Outlook Web Access
MSN Messenger calendar
Times are always changing…try to keep up!
New products regularly becoming available.
Keep your new product knowledge up.
Always try out new products or services.
Regular research is the key.
Virtual Assistant list serves provide the perfect place to share new technology and new products with your fellow VA.
Seek out Virtual Assistant training programs that also focus in technology as well as creating and maintaining your business.
Website references – alpha order
30Boxes – www.30boxes.com
ActiveCollab – www.activecollab.com
Basecamp – www.basecamp.com
Central Desktop – www.centraldesktop.com
CollectiveX – www.collectivex.com
Foldera – www.foldera.com
Groove – http://www.microsoft.com/office/preview/programs/groove/highlights.mspx
Guru Networks – http://www.gurunet.net/
HyperOffice – www.hyperoffice.com
Microsoft Office Live – http://officelive.microsoft.com/
OfficeCalendar – www.officecalendar.com
RealEstatePhotoShoot – http://realestatephotoshoot.com/REMS-Productivity-Suite.asp
RSSCalendar – www.rsscalendar.com
SettlementRoom – www.settlementroom.com
ShareO – http://shareo.4team.biz
SharePoint Services (hosted) – www.frontpages-web-hosting.com
Syncura – www.syncura.com
Telluride software – http://www.telluridesoftware.com/
Weboffice.com – http://www.weboffice.com/
Windows Live Messenger – http://get.live.com/messenger/overview
WorkgroupShare – http://www.softalkltd.com/products/workgroupshare/
Writely – www.writely.com
Yahoo Messenger – http://messenger.yahoo.com
XConnect – http://www.xcnetwork.com/xcconnectoutlook.jsp
Zoho Virtual Office – http://www.zoho.com/virtual-office/index.html?ad-main
Andrea Kalli Virtual Trainer and Assistant, LLC
Your resource for Outlook training and SharePoint training